Trainer Agreement Form

If you are a personal trainer, it is important to have a trainer agreement form for your clients to sign. This form protects both parties and ensures that everyone is on the same page. In this article, we will discuss what a trainer agreement form is, why you need one, and what should be included.

What is a Trainer Agreement Form?

A trainer agreement form is a legal document that outlines the terms and conditions of the training relationship between a personal trainer and a client. It is a contract that sets expectations and boundaries for both parties. The form typically includes details such as the length of the training program, the fees involved, and any restrictions or limitations of liability.

Why Do You Need a Trainer Agreement Form?

A trainer agreement form is essential for protecting both the personal trainer and the client. Without a signed agreement, it can be difficult to enforce expectations and resolve disputes. An agreement form ensures that both parties understand and agree to the terms of the relationship. It also helps to build trust and establish a professional relationship.

What Should Be Included in a Trainer Agreement Form?

Here are some key elements to consider when creating a trainer agreement form:

1. Description of Services: This section should outline the type of training the client will receive, such as one-on-one sessions, group sessions, or remote coaching.

2. Fees and Payment Terms: Be clear about the costs involved, including the amount the client will pay, the payment schedule, and any cancellation fees.

3. Length of Training: Specify the duration of the training program, including start and end dates. This will help to manage expectations and ensure that both parties are committed to the program.

4. Client Responsibilities: Outline the responsibilities of the client, such as showing up on time, following the trainer’s instructions, and maintaining open communication.

5. Trainer Responsibilities: Specify what the trainer will provide, such as training materials, safety guidelines, and expertise in the relevant areas.

6. Liability and Insurance: Include a waiver of liability and a disclaimer of responsibility for any injuries or damages that may occur during training. Also, check to see if the trainer’s liability insurance covers any potential risks.

7. Confidentiality: If personal or medical information will be shared, consider including a confidentiality clause to protect the client’s privacy.


A trainer agreement form is a crucial tool to ensure that both the personal trainer and the client are on the same page regarding expectations, responsibilities, and fees. By outlining the key terms of the training program, this document can help to build trust and establish a successful relationship. Consider working with a lawyer to ensure that your trainer agreement form is legally sound and covers all the necessary elements.